Friday, May 22, 2015

Contract Guardian Releases Power Grid

Contract Guardian Power Grid

Cincinnati, OH - May 27, 2015 - Contract Guardian (solution from Rippe & Kingston Systems, Inc.) today announced it has released Contract Guardian Power Grid.

Ever wish you could edit records right within a report view of Contract Guardian? Contract Guardian Power Grid enables user to consolidate their editing process by selecting the records and fields they wish to edit without having to open each individual record. Inline editing makes it fast and easy to edit contract / document records without ever having to navigate away from the Contract Guardian Power Grid.

Mass Edit with Rich Interface

  • Advanced filtering on all data fields - dynamically changes based on field type and allowable options
  • Configurable view lets users see record details without opening the record itself
  • Sorting on any column by clicking on column heading
  • Drag and drop layout to put the information in the sequence you desire

Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Monday, May 18, 2015

What to do when a Contract Manager Leaves?

Are You Responsible?

Organizational turnover or just growth and reassignment....they all end up in the need to address the change in Contract Management Responsibility. 

If the person is leaving or they are no longer part of the contract management process, the following steps will keep you safe and compliant:

1. Revoke their ability to use the system.  In Contract Guardian, it is as simple as checking the Locked Out Box.

2. Transfer all contracts to another individual.  If it is a change in partial responsibility, you can transfer by type of contract(s) as well.

3.  You can now remove the individual from the system.  We also suggest running a report to confirm to management that the removal of the individual has been completed.  

Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Thursday, May 7, 2015

Browser Statistics and Trends in Contract Management

Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Friday, May 1, 2015

Vendor Evaluations with Contract Management Software

It makes no difference what business you are in, vendors play a key role in your organization’s success!

Sample Vendor Questions from Contract Guardian
Having a process in place to track and evaluate vendor performance is essential.  You can leverage the unlimited number of user defined fields and field sets to create your vendor evaluation checklist. Contract Guardian will automatically send email notification for when it is time to perform the evaluation. It is recommended that you create specific performance criteria for tracking and evaluating your suppliers and vendors on a regular basis—monthly, quarterly, and/or annually. Evaluations are not going to always be the same.  Perhaps you might have one for critical and another for non-critical.

With Contract Guardian Reports you can:

  • Report
  • Score
  • Compare 
  • Notify
 In addition, you can download the report Excel as well as email the report.  Some clients send the report to the vendor to show them exactly where they need to improve if they wish to be their preferred vendor.   At some point you will need to decide when to issue a Red Flag.  By giving a vendor a warning, you offer them an opportunity to resolve the issue.  Provide them details so that it is crystal clear.  Accelerate your review of that vendor and if they don’t respond, cut them loose.

Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration