Healthcare Contract Management Implementation Timeline

Contract Management Implementation

Healthcare Contract Management Implementation

Contract management software deployments and implementations can vary in complexity based on your organization's needs, as well as the decision to deploy via the cloud or on-premise.

A new page has been developed for the Contract Guardian Website.  The example walks through the steps/timeline of a healthcare contract management implementation and deployment.

Healthcare Contract Management Implementation

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Contract Guardian Releases Autoreviewer Module

Contract Guardian Autoreviewer Module

Cincinnati, OH - August 27, 2015 - Contract Guardian (solution from Rippe & Kingston Systems, Inc.) today announced it has automated the process of proofreading your contact with the release of the Autoreviewer Module.

Very few Enterprise Contract Management Systems offer this exciting capability.  Imagine having someone available to proofread your contracts every time there is a new document added or a new version of the document.  Contract Guardian does exactly that and can stop a contract in its tracks and alert you regarding inappropriate phrase or potential risk.

New module is provided to all clients at no additional charge!

See complete Press Release.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Contract Guardian Release Graphical Workflow Manager

Contract Guardian Release Graphical Workflow Manager 

Cincinnati, OH - July 24, 2015 - Contract Guardian (solution from Rippe & Kingston Systems, Inc.) today announced it has released Contract Guardian Workflow Management,which manages contract approvals, reviews and other processes from within Contract Guardian. Through this advanced workflow capability, contract managers, compliance officers and other business leaders can automate the tedious, and often manual, approval and reviews processes required to push forward critical contracts, projects and initiatives.

Read complete press release.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

New Release of Version Control for Contract Guardian

Contract Guardian leapfrogs the competition with it's latest release of Version Control. 

Cincinnati, OH - June 22, 2015 - Contract Guardian (solution from Rippe & Kingston Systems, Inc.) today announced it has released Contract Guardian Version Control.  Most Enterprise Contract Management Systems offer version control.  However, it is typically limited to the contract.  The development team decided this was not adequate.  As part of the role out of Contract Management Workflow, we decided that version control should be applicable to every contract and all attachments.  In addition, it must be both automatic and intuitive for the user.  That was the genesis of the New Contract Management Version Control.

Read complete press release.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Contract Guardian Releases Power Grid

Contract Guardian Power Grid

Cincinnati, OH - May 27, 2015 - Contract Guardian (solution from Rippe & Kingston Systems, Inc.) today announced it has released Contract Guardian Power Grid.

Ever wish you could edit records right within a report view of Contract Guardian? Contract Guardian Power Grid enables user to consolidate their editing process by selecting the records and fields they wish to edit without having to open each individual record. Inline editing makes it fast and easy to edit contract / document records without ever having to navigate away from the Contract Guardian Power Grid.

Mass Edit with Rich Interface

• Advanced filtering on all data fields - dynamically changes based on field type and allowable options
• Configurable view lets users see record details without opening the record itself
• Sorting on any column by clicking on column heading
• Drag and drop layout to put the information in the sequence you desire

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

What to do when a Contract Manager Leaves?

Are You Responsible?

Organizational turnover or just growth and reassignment....they all end up in the need to address the change in Contract Management Responsibility. 

If the person is leaving or they are no longer part of the contract management process, the following steps will keep you safe and compliant:

1. Revoke their ability to use the system.  In Contract Guardian, it is as simple as checking the Locked Out Box.

2. Transfer all contracts to another individual.  If it is a change in partial responsibility, you can transfer by type of contract(s) as well.

3.  You can now remove the individual from the system.  We also suggest running a report to confirm to management that the removal of the individual has been completed.  

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Browser Statistics and Trends in Contract Management

Browser Statistics and Trends....Amazing how Chrome has become the dominant browser and IE is fading away. In fact, recent reports indicate that Microsoft is planning to introduce a new browser for Windows 10. This will be the end of the line for Internet Explorer.   

We have seen similar patterns in the use of our Contract Guardian Solution as W3Schools depicts in the chart below.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Vendor Evaluations with Contract Management Software

It makes no difference what business you are in, vendors play a key role in your organization’s success!

Sample Vendor Questions from Contract Guardian

Having a process in place to track and evaluate vendor performance is essential.  You can leverage the unlimited number of user defined fields and field sets to create your vendor evaluation checklist. Contract Guardian will automatically send email notification for when it is time to perform the evaluation. It is recommended that you create specific performance criteria for tracking and evaluating your suppliers and vendors on a regular basis—monthly, quarterly, and/or annually. Evaluations are not going to always be the same.  Perhaps you might have one for critical and another for non-critical.

With Contract Guardian Reports you can:

• Report
• Score
• Compare 
• Notify

 In addition, you can download the report Excel as well as email the report.  Some clients send the report to the vendor to show them exactly where they need to improve if they wish to be their preferred vendor.   At some point you will need to decide when to issue a Red Flag.  By giving a vendor a warning, you offer them an opportunity to resolve the issue.  Provide them details so that it is crystal clear.  Accelerate your review of that vendor and if they don’t respond, cut them loose.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

HCCA Booth waiting for the Conference to Start

John just finishing setting up the Booth and now is ready for the Conference to open.  Hope to see existing clients and potential prospects.

HCCA Conference - Showing Contract Guardian

We want to thank all of the clients that have stopped by our Booth to say hello.  For those of you that were unable to attend, here are a few photos from the conference.

Early morning and people are entering the Booth Area

This is an interesting display using 81 iPads to create a nice visual with individuals able to log in and post comments and photos.

HCCA iPad Wall

W

HCCA's 19th Annual Compliance Institute

If you are attending the conference, please stop and visit the Contract Guardian Booth: 824

Learn More about the Conference

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Quarterly Compliance Notifications with Contract Guardain

A client recently indicated that they needed a contract compliance notification to go out quarterly on the 15th of the month.  

So, how do you accomplish that task with Contract Guardian?

• The first step is to create a user defined date field that the notification can reference
• Assign an appropriate caption
• Define the initial starting date…in this case it is 4/15/15
• Define the auto advance quantity (3 since we want it every 3 months)
• Select Months for the Advance Duration

• Add the quarterly review date field to the appropriate contract type

• After the creation of the contract you will see the date with the default value.

• Create the Email Notification 
• Reference the Quarterly Review Date and use the exact date
• The email will be sent on exactly that date and then automatically add 3 months to the date so that it will go out on the 15th of the next quarter

Leveraging the email notifications with the user defined fields and advance quantity options provides fast amount of flexibility in your notification capabilities.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Contract Guardian Releases Infinity Integration with ProspectStream

Contract Guardian Infinity Integration with ProspectStream delivers Client Lifecycle Solution! 

Cincinnati, OH - April 10, 2015 - Contract Guardian (solution from Rippe & Kingston Systems,

Inc.) today announced it has released the "Infinity Solution" with ProspectStream.     The Infinity Solution combines the sales process from ProspectStream and the client lifecycle management from Contract Guardian into one complete solution:

• Increasing the time and productivity for your sales people to sell more
• Growing sales by mastering the relationship with your clients
• Providing to the management team the process details, client knowledge, and analytics in order to achieve improvement and forecast growth

Why is ProspectStream's Infinity System becoming the new standard for Sales Process Management?

• CRM does not deploy a process, Infinity does and the difference is spectacular
• Putting your process into Infinity will bring it to life, real time
• Deploying your best practices will create a culture around the process
• Managing your "Client Lifecycle" is a fresh way to solve an old problem

"The Infinity system is a proven, self-guided system for finding, selling, and renewing contracts with speed and dependability." Says Mike Carr of ProspectStream.

About ProspectStream ProspectStream is a Sales Process Management Software firm that has been in business since 2008. They developed a purpose built prospecting tool in the form of sales automation software. In other words they apply a systematic approach to qualifying new opportunities while increasing the effectiveness of sales initiatives in every way. They are known for their systematic approach of putting the science in sales. Their cloud based offering leverages best practices and with their breakthrough technology they: Organize and optimize the sales process Prompt your next move Track your success. To learn more about the Infinity Solution, visit www.prospectstream.com or call 513.214.3559

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About Contract Guardian (a Rippe & Kingston Systems, Inc. Solution) Rippe & Kingston Systems, Inc. has clients in 44 States (With the recent addition of Alaska) and 9 Countries. Our Contract Guardian contract management software has been a key part of our overall success. Hospitals and healthcare were the first clients to leverage this powerful product and then it spread to other industries. Some of the comments the clients share with us:

• Dramatic reduction in the time and effort to manage contracts
• Unlimited contract types and user defined fields assure us that we can address any contract today and in the future
• The searching, reporting, filtering and overall access of all data and related documents is simply amazing
• Access from anywhere, anytime and almost any device including Windows/Mac, Tablets and Smartphone's means we always have immediate access
• Security was critical to our decision

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Anchorage Community Mental Health Services Selects Contract Guardian

Anchorage Community Mental Health Services Selects Contract Guardian 

Contract Management from Any Device

Cincinnati, OH - March 3, 2015 - Contract Guardian, a leading solution for managing company contracts, commitments, and compliance announced that Anchorage Community Mental Health Services, Inc. has selected and deployed Contract Guardian into their environment.  In addition to numerous types of contracts, they are also managing a significant number of Grants.

They are leveraging Contract Guardian to simplify and update all aspects of healthcare contract management and compliance within their organization. The hospital will utilize the Cloud Based version of Contract Guardian over the web, thus requiring no capital expenditure. All aspects of a hospital's contract management lifecycle, including contract creation, monitoring of key milestones, and compliance can be managed via a computer or any popular mobile device. Contract Guardian offers Contract Data Conversion as part of the overall service offering for organizations migrating from their existing solution.

"We are always excited to add a new client.  This is our first hospital in Alaska and we are pleased that Anchorage Community Mental Health Services, Inc. selected Contract Guardian," said, John Reuter, Director of Implementation Services of Contract Guardian.

Anchorage Community Mental Health Services, Inc.

About Anchorage Community Mental Health Services, Inc. (ACMHS) has been the largest community mental health provider in the state of Alaska since 1974. Their mission is to promote recovery and wellness by providing consumer-driven behavioral health care services to the people of Anchorage and surrounding area. Consumer driven means their consumers are choosing their own healthcare and the path to the road to recovery. They serve children who are severely emotionally disturbed, adults with severe mental illness and individuals with Alzheimer's disease or related dementia. Every day there are stories of children and adults getting better and overcoming the impact of mental illness on their lives.

About Contract Guardian (a Rippe & Kingston Systems, Inc. Solution) Rippe & Kingston Systems, Inc. has clients in 44 States (With the recent addition of Alaska) and 9 Countries. Our Contract Guardian contract management software has been a key part of our overall success. Hospitals and healthcare were the first clients to leverage this powerful product and then it spread to other industries. Some of the comments the clients share with us:

• Dramatic reduction in the time and effort to manage contracts
• Unlimited contract types and user defined fields assure us that we can address any contract today and in the future
• The searching, reporting, filtering and overall access of all data and related documents is simply amazing
• Access from anywhere, anytime and almost any device including Windows/Mac, Tablets and Smartphone's means we always have immediate access
• Security was critical to our decision

The Contract Guardian development standards facilitate:

• Rapid enhancement for Contract Management Features
• Built-in trusted security that is required for any cloud solution
• Industry standard code that eases the minds of your Information Technology department
• Ease of Integration via Web Services
• Design flexibility to meet the client needs

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Contract Management - A Little Bit Easier

Contract Management - A Little Bit Easier

There are numerous ways that the best of breed contract management software aids in the simplification and automation of the contract management process.  Among them are:

• Creation of unique contract types
• Work Flow Assignments
• Electronic Signature
• Instantaneous Searching
• Reporting
• Comprehensive Security Structure

However, one of the most underappreciated ways a Contract Management System can simplify the process is by what it shows the user.  For example, top tier contract management systems allow you to create unique contract types with unique data requirements appearing on the screen.  In Contract Guardian we offer those feature and more.  Once example is the configuration of system fields.

Slide to yes or no and Contract Guardian will control if the system field is required for that type of contract.

User Defined Fields that are associated with a group of fields are called a fieldset.  This enables the creation of a wide range of field types such as

• Auto increment
• Check box
• Date
• Email
• MultiPicker
• Numeric
• Paragraph
• Phone Number
• Single Picker
• Text
• URL - web address

With each one of these fields, the client can define the type, value options, default values, required or not and status of the field.  When these fields are added to a fieldset, they can use the drag and drop feature to organize the fields to appear on the screen in the sequence they desire.  This makes it easier for the user to complete the information since it is sequence appropriately, default values are already defined and it will confirm any required data.

A user can define a contract type that includes a group of these fieldsets.  Again, the user can use the drag and drop to put the groups of fields in exactly the sequence they want them to appear on the screen.  Everything appears exactly the way the user of a specific contract would expect the data to appear.  Any contract type can be changed after the fact if they wish to add a new data element, remove one from appearing or change the sequence.

We have recently expanded the control of the screen real estate to include the toggling of data appearing for a user at any point in time.

BEFORE

AFTER

So as you can see, by showing the user only what they need/want  and in the sequence desired, the contract process becomes a little bit easier and more intuitive.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Improve Contract Management in 2015

Improve Contract Management Fitness in 2015  

If you are like most organizations, streamlining any process to run smoother, faster and more efficiently is  important. When it comes to the management of multiple types of contracts, it can be a lengthy and confusing process for all parties involved.

Wouldn't it be great to have one software product that can manage unlimited types of agreements in one easy to use database, and be able to customize, share and manage them with a few clicks? This is what Contract Guardian has been doing for Organizations across all industries and we want to bring your contract management and administration into the future!  Our comprehensive, hosted Contract Management System is incredibly intuitive and sports a full suite of features and capabilities to mange your contracts with ease.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration