Automatic Bookmark Process Feature Video

In continuation of our previous blog from July 26th discussing Contract Guardian's new Automatic Bookmarking Feature, we now have a short demonstration of the Bookmarking process. For further information see our related links on the side of the page.

Where is my contract?

Image via Wikipedia

With all the advanced features provided by the leading hosted contract management systems, it is ironic that many organizations still utter the phrase, “Where is my contract?”

We speak with numerous CFOs, Contract Managers, Risk Mitigation Officers, etc. and misplacing a contract is their number one complaint and often one of the key reasons for evaluating a system.  A close second is the automatic alert mechanism offered by hosted contract management systems.

Fortunately, Contract Guardian offers several search options in one convenient function:

• By Contract Number
• By Title (Includes searching on word boundary as well as a pure string of characters)
• By Department
• By Contract Type
• By Expiration Date
• By Effective Date
• By Other Party

My personal favorite is not having to search at all.  This is accomplished by what is called My Contracts.  Think of it as a sort of to do list for contracts.  You can add and remove contracts from your list.  Click on My Contracts and you immediately see your focus list.  In addition, one can create user defined fields for searching.  With all of these options, we hope you never again have to say “Where is my contract?”

Automatic Bookmarking Feature

Contract Guardian has a new feature available called Automatic Bookmarking. Contract Guardian supports storing many document types that can be associated with a contract. If a contract image is a searchable PDF, Contract Guardian will place bookmarks into the PDF based on a predetermined set of phrases or words that have been defined to Contract Guardian. The process only takes seconds to complete. No manual intervention is required. For more information contact us at 877-751-7962, or send email to info@productivity.rippe.com or click here to visit our website.

Annual Audit Email - Assist with Annual Auditing Now Available

The Annual Audit Review email module is our new notification application that will deliver annual audit emails to all Responsible Parties associated with a contract as well as the Annual Audit Evaluators. For the audit email to be sent, it must be turned by company and the contract must have the Annual Audit Checkbox set to on. The Annual Audit email notifications can be handy for a variety of audit activity such as a Joint Commission requirement in the health care industry. It can be useful in any situation where you want a multi-year contract to be reviewed by internal staff on an annual basis.

To have this feature turned on or for additional information on how to use and setup, please call your Contract Guardian Representative at 877.751.7962.  Click here to visit the website.

eTask Assignments Now Available

Etask assignments allows the user to send email that's attached to a specific contract. The email is permanently journaled to the contract and it can't be modified. Options can be turned on to allow the user to accept or decline the assigned task. The user can optionally include important attributes in the email by selecting check boxes. Additionally, email recipients must be authorized users in Contract Guardian and the contract favorites list is updated for quick access.

To have this feature activated or for more information call 877.751.7962 or email info@contract_guardian.

Etask Assignment Feature

Rippe & Kingston announces a new feature that will be available this quarter called Etask Assignment. Etask allows the user to send email that is attached to a specific contract. The email is permanently journaled to the contract and it cannot be modified. Options can be turned on to allow the user to accept or decline the assignment. The user can optionally include important attributes in the email by selecting check boxes. Additionally, email recipients must be authorized users in Contract Guardian and the contract favorites list is updated for quick access. For more information call 877.751.7962 or email info@contract_guardian.

HFMA Conference in Las Vegas

Rippe & Kingston will present Contract Guardian at the Healthcare Finance Conference. The conference is being held at the Sands Expo Center and Venetian/Palazzo Resort on June 20-23.