Vendor Evaluations with Contract Management Software

It makes no difference what business you are in, vendors play a key role in your organization’s success!

Sample Vendor Questions from Contract Guardian

Having a process in place to track and evaluate vendor performance is essential.  You can leverage the unlimited number of user defined fields and field sets to create your vendor evaluation checklist. Contract Guardian will automatically send email notification for when it is time to perform the evaluation. It is recommended that you create specific performance criteria for tracking and evaluating your suppliers and vendors on a regular basis—monthly, quarterly, and/or annually. Evaluations are not going to always be the same.  Perhaps you might have one for critical and another for non-critical.

With Contract Guardian Reports you can:

• Report
• Score
• Compare 
• Notify

 In addition, you can download the report Excel as well as email the report.  Some clients send the report to the vendor to show them exactly where they need to improve if they wish to be their preferred vendor.   At some point you will need to decide when to issue a Red Flag.  By giving a vendor a warning, you offer them an opportunity to resolve the issue.  Provide them details so that it is crystal clear.  Accelerate your review of that vendor and if they don’t respond, cut them loose.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

HCCA Booth waiting for the Conference to Start

John just finishing setting up the Booth and now is ready for the Conference to open.  Hope to see existing clients and potential prospects.

HCCA Conference - Showing Contract Guardian

We want to thank all of the clients that have stopped by our Booth to say hello.  For those of you that were unable to attend, here are a few photos from the conference.

Early morning and people are entering the Booth Area

This is an interesting display using 81 iPads to create a nice visual with individuals able to log in and post comments and photos.

HCCA iPad Wall

W

HCCA's 19th Annual Compliance Institute

If you are attending the conference, please stop and visit the Contract Guardian Booth: 824

Learn More about the Conference

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Quarterly Compliance Notifications with Contract Guardain

A client recently indicated that they needed a contract compliance notification to go out quarterly on the 15th of the month.  

So, how do you accomplish that task with Contract Guardian?

• The first step is to create a user defined date field that the notification can reference
• Assign an appropriate caption
• Define the initial starting date…in this case it is 4/15/15
• Define the auto advance quantity (3 since we want it every 3 months)
• Select Months for the Advance Duration

• Add the quarterly review date field to the appropriate contract type

• After the creation of the contract you will see the date with the default value.

• Create the Email Notification 
• Reference the Quarterly Review Date and use the exact date
• The email will be sent on exactly that date and then automatically add 3 months to the date so that it will go out on the 15th of the next quarter

Leveraging the email notifications with the user defined fields and advance quantity options provides fast amount of flexibility in your notification capabilities.

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Contract Guardian Releases Infinity Integration with ProspectStream

Contract Guardian Infinity Integration with ProspectStream delivers Client Lifecycle Solution! 

Cincinnati, OH - April 10, 2015 - Contract Guardian (solution from Rippe & Kingston Systems,

Inc.) today announced it has released the "Infinity Solution" with ProspectStream.     The Infinity Solution combines the sales process from ProspectStream and the client lifecycle management from Contract Guardian into one complete solution:

• Increasing the time and productivity for your sales people to sell more
• Growing sales by mastering the relationship with your clients
• Providing to the management team the process details, client knowledge, and analytics in order to achieve improvement and forecast growth

Why is ProspectStream's Infinity System becoming the new standard for Sales Process Management?

• CRM does not deploy a process, Infinity does and the difference is spectacular
• Putting your process into Infinity will bring it to life, real time
• Deploying your best practices will create a culture around the process
• Managing your "Client Lifecycle" is a fresh way to solve an old problem

"The Infinity system is a proven, self-guided system for finding, selling, and renewing contracts with speed and dependability." Says Mike Carr of ProspectStream.

About ProspectStream ProspectStream is a Sales Process Management Software firm that has been in business since 2008. They developed a purpose built prospecting tool in the form of sales automation software. In other words they apply a systematic approach to qualifying new opportunities while increasing the effectiveness of sales initiatives in every way. They are known for their systematic approach of putting the science in sales. Their cloud based offering leverages best practices and with their breakthrough technology they: Organize and optimize the sales process Prompt your next move Track your success. To learn more about the Infinity Solution, visit www.prospectstream.com or call 513.214.3559

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About Contract Guardian (a Rippe & Kingston Systems, Inc. Solution) Rippe & Kingston Systems, Inc. has clients in 44 States (With the recent addition of Alaska) and 9 Countries. Our Contract Guardian contract management software has been a key part of our overall success. Hospitals and healthcare were the first clients to leverage this powerful product and then it spread to other industries. Some of the comments the clients share with us:

• Dramatic reduction in the time and effort to manage contracts
• Unlimited contract types and user defined fields assure us that we can address any contract today and in the future
• The searching, reporting, filtering and overall access of all data and related documents is simply amazing
• Access from anywhere, anytime and almost any device including Windows/Mac, Tablets and Smartphone's means we always have immediate access
• Security was critical to our decision

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration

Anchorage Community Mental Health Services Selects Contract Guardian

Anchorage Community Mental Health Services Selects Contract Guardian 

Contract Management from Any Device

Cincinnati, OH - March 3, 2015 - Contract Guardian, a leading solution for managing company contracts, commitments, and compliance announced that Anchorage Community Mental Health Services, Inc. has selected and deployed Contract Guardian into their environment.  In addition to numerous types of contracts, they are also managing a significant number of Grants.

They are leveraging Contract Guardian to simplify and update all aspects of healthcare contract management and compliance within their organization. The hospital will utilize the Cloud Based version of Contract Guardian over the web, thus requiring no capital expenditure. All aspects of a hospital's contract management lifecycle, including contract creation, monitoring of key milestones, and compliance can be managed via a computer or any popular mobile device. Contract Guardian offers Contract Data Conversion as part of the overall service offering for organizations migrating from their existing solution.

"We are always excited to add a new client.  This is our first hospital in Alaska and we are pleased that Anchorage Community Mental Health Services, Inc. selected Contract Guardian," said, John Reuter, Director of Implementation Services of Contract Guardian.

Anchorage Community Mental Health Services, Inc.

About Anchorage Community Mental Health Services, Inc. (ACMHS) has been the largest community mental health provider in the state of Alaska since 1974. Their mission is to promote recovery and wellness by providing consumer-driven behavioral health care services to the people of Anchorage and surrounding area. Consumer driven means their consumers are choosing their own healthcare and the path to the road to recovery. They serve children who are severely emotionally disturbed, adults with severe mental illness and individuals with Alzheimer's disease or related dementia. Every day there are stories of children and adults getting better and overcoming the impact of mental illness on their lives.

About Contract Guardian (a Rippe & Kingston Systems, Inc. Solution) Rippe & Kingston Systems, Inc. has clients in 44 States (With the recent addition of Alaska) and 9 Countries. Our Contract Guardian contract management software has been a key part of our overall success. Hospitals and healthcare were the first clients to leverage this powerful product and then it spread to other industries. Some of the comments the clients share with us:

• Dramatic reduction in the time and effort to manage contracts
• Unlimited contract types and user defined fields assure us that we can address any contract today and in the future
• The searching, reporting, filtering and overall access of all data and related documents is simply amazing
• Access from anywhere, anytime and almost any device including Windows/Mac, Tablets and Smartphone's means we always have immediate access
• Security was critical to our decision

The Contract Guardian development standards facilitate:

• Rapid enhancement for Contract Management Features
• Built-in trusted security that is required for any cloud solution
• Industry standard code that eases the minds of your Information Technology department
• Ease of Integration via Web Services
• Design flexibility to meet the client needs

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Learn more about Contract Guardian by calling 513.977.4544 or request a demonstration